Stroud Camera Club Young Photographer Competition 2019
TERMS AND CONDITIONS
1 The competition
1.1 The competition is known as “The Stroud Camera Club Young Photographer Competition” hereby referred to as “The Competition”. The Competition is run by Stroud Camera Club hereby referred to as “SCC”.
1.2 The Competition is open to young photographers living in Stroud District or attending school in Stroud District aged up to 18 years old (please see details of age groups below).
2 Conditions of Entry
2.1 The Competition is entered by completing the online entry form, found on the Competition website (https://ypc.stroudcameraclub.co.uk) and submitting an image. A maximum of 3 images can be submitted.
2.2 Each entrant must gain the permission of a parent or guardian where appropriate before entering The Competition. It is the responsibility of each entrant (and their parent or guardian where appropriate) to ensure they have read and understood these terms & conditions. In submitting an image to this competition each entrant (parent or guardian where appropriate) agrees to abide by these terms and conditions, that their entry complies with the conditions of entry, and that they will be liable in respect of any damages or losses incurred as a breach of these rules.
2.3 The age groups are as follows
Under 14s – born after September 14, 2005
14s to 18s – born between September 15, 2000 and September 14, 2005
2.4 The Competition is not open to the immediate families of those who will judge the images.
2.5 All images must be received by 12 O’clock midnight, British Summer Time, on 14 September 2019. Any images received thereafter will not be accepted into the competition.
2.6 All images submitted to The Competition must have been taken during 2019.
2.7 No image is officially accepted into the competition until the entrant (and their parent or guardian where appropriate) receives an official confirmation email from competition@stroudcameraclub.co.uk stating so. So long as there are no issues with the entry, this confirmation email will be issued no later than 4 days from receipt of the entry. Should there be any issues the entrant will be contacted through the competition@stroudcameraclub.co.uk email address advising of any problems in the hope they can be resolved.
2.8 By entering The Competition, each entrant (and their parent or guardian where appropriate) agrees to not do or say anything that does or might damage the reputation of SCC, The Competition, the other entrants or sponsors of the competition.
3 Image Specifications
3.1 Only digital images can be accepted into The Competition but the original image need not have been taken on a digital camera. High quality scans of ‘analogue’ images (film, transparency, negative) will also be accepted.
3.2 Images must be of the JPEG format and be no larger than 3Mb (mega bytes) in file size. Images in other formats or larger than 3Mb will not be accepted.
3.3 Entrants should not amend the EXIF data embedded in any image.
3.4 Any image found to be corrupt will not be entered into The Competition. Under these circumstances the entrant will be contacted via email requesting they re-submit. Re-submissions will be subject to the same deadline detailed in item 2.5.
4 Judging & Prizes
4.1 Once the Competition closes, all images will be judged by a professional external judge. All entries to the Competition will also be considered for The Richard Pearse Memorial Prize and will be judged separately by the Pearse family. In all cases, the original images will be presented to the judges anonymously, identified only by a unique number.
4.2 Prizes will be awarded for 1st, 2nd and 3rd place in each age group. The winners will not be notified until the prize-giving event. Details of the prizes can be found on the SCC website.
4.3 The Richard Pearse Memorial Prize is an additional special award to the entrant submitting the photograph which, in the opinion of the judging panel, would most have been enjoyed by the founder of the competition.
4.4 With the exception of the Richard Pearse Memorial Prize no entrant may win more than one prize. If more than one image is judged to be in a prize winning position then only the highest ranking image will be accepted.
4.5 Prizes cannot be exchanged or transferred and cannot be redeemed for cash or any other prize.
4.6 The judges’ decision is final.
5 Publicity
5.1 Each entrant (or their parent or guardian where appropriate) agrees that SCC and sponsors may, only for the purposes of promoting The Competition or future competitions;
(1) use the entered images
(2) take images of the entrants at the prize giving event
(3) use the names of the entrants alongside their image in any of their publications, their website and / or in any promotional material.
6 Intellectual Property Rights
6.1 All images submitted to The Competition must be the work of the individual the submission was made under and must not have won a prize in any other photographic competition. It is the responsibility of each entrant to ensure that any images they submit have been taken with the permission of the subject and do not infringe the copyright of any third party or any laws. Entrants must warrant that each image they are submitting is their own work and that they own the copyright to it.
6.2 Copyright for any entered image will remain with the copyright holder. However in consideration of them entering The Competition, each entrant grants a worldwide, irrevocable, perpetual licence to SCC to feature any or all of the submitted images in any of their publications, their website and / or in any promotional material connected with this or any future such competitions.
6.3 Each entrant (and their parent or guardian where appropriate) acknowledges that entry into The Competition does not grant any rights in any intellectual property rights of The Competition and / or SCC and agrees not to use any names or logos or other intellectual property rights belonging to the owner or sponsors of the competition.
7 Liability
7.1 Proof of electronic submission is not proof of receipt by SCC. Refer to item 2.7.
7.2 SCC accepts no responsibility for images which have not been received due to any technical or other reason.
7.3 SCC regrets that they cannot accept liability for the misuse of images and / or failure of any third party to comply with the competition’s guidelines.
7.4 SCC regrets that, to the fullest extent permitted by law, they cannot accept any liability for any loss or damage suffered by any entrant in relation to The Competition or the use of any prize.
8 Data Protection
8.1 The personal data of the entrants will be managed by SCC in accordance with the principles of the Data Protection Act 2018 incorporating GDPR Legislation.
8.2 SCC will collect personal data about the entrants (and their parent or guardian where appropriate) at the time of submitting images in order to administer The Competition and / or all associated activities.
8.3 The information collected will be used solely for the purpose of The Competition and will not be passed on to any 3rd party.
8.4 Stroud Camera Club’s Data Privacy Policy can be seen here.
To check if you are in Stroud District
Click HERE and you will find a link to a page on Stroud District Council Website. Enter your postcode to check if you live in Stroud District. If your home is not in Stroud District then check again using the post code of your school or college.
If the postcode is not recognised, then that address may not be in Stroud District.
Remember this competition is open to young photographers living in Stroud District AND/OR attending school or college in Stroud District.